Poster Presenter Guidelines

• INSTRUCTIONS FOR POSTER PRESENTATIONS FOR VIRTUALSON2020.

• Overview

  Poster presentations at VirtualSON2020 Online will consist of two options:

  • Poster presentations: a collection of posters (PDFs or image files) with or without audio or video files hosted at Figshare for attendees to “visit” starting on December 14th.
    
  • Poster Q&As: if this option was selected at registration, presenters will participate in live poster Q&A sessions the week of December 14th for attendees to meet virtually to ask questions or give feedback. These will be grouped by topic to provide each poster presenter the potential for a more focused audience. Schedule and speaking slots TBA.
    
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• Poster Uploading on Figshare
  

Participants will receive an email with a link to our Figshare page where you will upload your poster. You do not need to create an account in order to access the page, but you may wish to if you want to use Figshare for storing and sharing other files.

When you fill in the form with descriptive information associated with your poster files, make sure to add the keyword that is emailed to you into the keyword box. This is very important for indexing your presentation to the poster collection page.     

While Figshare can be used to share information widely to the public, the page was set up in a way that limits access to registrants who have been given the URL to the page or the keyword. Just as at an in person conference, posters are limited to registrants, this is a way to limit attendance to registered participants and avoid completely public sharing of what might be pre-publication data. That said, use your discretion in deciding what to include.

Poster Q&A Sessions

• To provide attendees the opportunity to ask questions about posters, we will be hosting live poster Q&A sessions during the VirtualSON2020, from Dec 14-18.
  

• Poster Q&A Sessions are optional for presenters.

• Poster presenters will be organized into groups of 4-6 based on topics and keywords. Each group will be available via a Zoom meeting for a 30-minute live Q&A session. Each presenter will introduce themselves and their poster topic and then take questions.

• To make the best use of the allotted time, attendees are strongly encouraged to view posters they’re interested in during the week of Virtual SON 2020 Online and come to poster Q&A sessions ready to ask any questions and discuss the materials. There will not be time for each presenter to walk through their entire poster.

More information on timing of sessions, presentation structure, and technical requirements for participation will be available soon.

Poster Previews

Deadline for uploading posters is Dec 11 to allow some time to resolve any issues prior to the conference.

What dimensions should my poster be? Do you have any guidelines for presenting a virtual poster? 

Although any dimensions can be used, remember that attendees will be viewing posters on their computer screens. We recommend that posters be readable without zoom when displayed at full-screen width.

We recommend arranging information blocks like

        1 > 2 > 3
        4 > 5 > 6
        7 > 8 > 9

instead of the print poster tradition of

       1 4 7
       2 5 8
       3 6 9.

To get an idea of what posters will look like at Figshare, you can view this poster collection.

Presenters will have option of uploading a 5-minute video describing their poster (Max File Size: 100 MB).

Posters will be available for viewing by meeting registrants through Jan 30.

Note:  Final scheduling for live Q&A will depend on the total number of submissions.

Note: Session Assignments will go out by Dec 8. If you have a conflict, contact andrea.skantar@gmail.com and we’ll do our best to accommodate, but you may get put in a session on another topic at our discretion.