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Event Calendar

Event Calendar

    • 12 Sep 2021
    • 6:00 PM (CDT)
    • 15 Sep 2021
    • 8:00 PM (CDT)
    • The Lodge at Gulf State Park, Gulf Shores, Alabama

    SON is planning an in-person meeting at Gulf Shores State Park in Gulf Shores, Alabama Sept. 12-15, 2021.

    To accommodate those who cannot travel because of COVID-19 restrictions, a Virtual Presentation option has been added to our in-person Tuesday night poster session.

    Registrations and abstract submissions are now being accepted!

    60th Annual SON Conference

    The Gulf State Park and Auburn University invite you to attend the 60th annual meeting of the Society of Nematologists from September 12 - 15, 2021. The Lodge at Gulf State Park, a Hilton Hotel, is a unique destination on the Alabama Gulf Coast where nature is at your doorstep. It is located inside the naturally beautiful 6,150-acre Gulf State Park. This unique destination stands out from other Gulf Coast destinations because of its size and the diversity of its preserved ecosystems. The park is part of the National Geographic Unique Lodges of the World (https://www.nationalgeographiclodges.com/lodges/map-view/) and the Jean-Michel Cousteau Learning campus (https://watershed.pro/portfolio/learning-campus-gulf-state-park/). 

    Meeting rooms, restaurants, and hotel rooms are linked with covered walk ways.

    Open-air space is optimized.

    Addressing COVID Concerns

    This event will follow COVID-safe practices. Mask-wearing and social distancing will be observed in accordance with current Alabama state public health orders. The Hilton Lodge hosting our event has implemented practices within their facility for us to gather responsibly:

    To address safe group travel practices and evolve today’s event experience, Hilton EventReady with  CleanStay is the next phase of Hilton CleanStay. The program expands on the elevated sanitation standards of the Hilton CleanStay program, addressing every touch point of the meeting experience.

    Meeting Registration

    Registration is open!

    Late registration begins July 8, 2021 (registration fees will increase).

    Abstracts are accepted until July 7th, 2021 through our SON webpage 2021 Abstract Submission Form.

    Please see the Abstract Submission and Presentation Guidelines in the Meeting & Events menu of the website for more information on abstract and presentation formatting.

    New registration category for virtual participation:

    Because many of our members are still unsure if they will be able to attend an in-person conference in September but the Society deadline for abstracts needs to be in July we have created a Virtual Poster Presentation registration option. The deadline for this registration will be the same as that for abstract submission.    
    Virtual registrants will participate by providing a PDF of their poster along with a < 5 minute recorded presentation of their poster. These individual, prerecorded presentations will be turned into a video presentation montage to be played during the in-person poster session. Each poster will come up on the screen for 5 minutes and the audio narration will play, then the video will move to the next poster. The video will play on a continuous loop during the wine and cheese poster session.

    PDFs of all posters will also be made available for viewing on the SON website (no audio) to those who register for the meeting face to face or virtually. 

    Student Travel Grants

    Through the generous support of the Bayer Corporation as well as the Entomophilic Nematology and Mai-Ferris-Bird Endowment Funds administered through the N.A. Cobb Foundation, travel grants are available to students that meet the eligibility requirements. Please visit the Student Travel Award webpage for more information on how to apply. Deadline for applications has been extended to June 14th!

    Hotel Reservations

    The Lodge at Gulf State Park will serve as the meeting site and primary hotel accommodations for the 60th annual SON meeting (https://www.gulfshores.com/lodging/resorts/the-lodge-at-gulf-state-park/). Rooms are available through the website Sunday Sept. 12, 2021 through Thursday Sept. 16, 2021. Please use the Group code: SON.  

    Park View rate is $169.00/night

    Gulf View rate at $189.00/night

    Guests wishing to reserve their rooms by phone or extend their stay should reach out to the Lodge Reservations desk at 800-618-4350. Remember Group code SON. Rooms can also be reserved online at http://group.hilton.com/societyofnematologists however; extended dates are not available via the booking link.

    Travel to/from the Meeting Site

    The Pensacola International Airport located in Pensacola, Florida is 37 miles from the park. (https://www.pensacola-airport.com/) American, Delta, Southwest and Frontier are some of the airlines that fly in to this airport.

    Rental cars and Uber offer transport to the Park.

    Parking is $8.00 a day and bicycles are available at no additional cost.

    Nature Tours

    Our meeting site is located inside the naturally beautiful 6,150-acre Gulf State Park. This unique destination stands out from other Gulf Coast destinations because of its size and the diversity of its preserved ecosystems. The park is part of the National Geographic Unique Lodges of the World and so we have made time in the meeting for an assortment of guided Nature Tours for you to choose from, if you are interested and for an additional fee. A summary of the tours available can be found here.

    If you have already registered for the meeting but would like to add registration for the Monday evening Guided Star Party or any of the Wednesday morning Nature Tours you can now use the links below:

    Guided Star Party Registration  Nature Tour Registration


    A full* meeting registration includes access to all scientific sessions, the opening reception, the wine and cheese poster session, closing reception and awards banquet dinner.  You will also be provided with morning and afternoon beverage service, snacks and lunches. 

    The Meeting schedule at a glance:

           Sunday evening  Welcome Reception

           Monday morning Plenary Sessions I & II

           Monday afternoon Graduate Student Paper Competition

           Monday evening Star Gazing at the Pier 

           Tuesday Paper sessions and Symposia

           Tuesday evening Wine and Cheese Poster Session

           Wednesday morning Nature Tours

           Wednesday afternoon Capacity Building grants &

    Committee meetings 

           Wednesday evening Closing Banquet

    *Those registering for one-day or as an Exhibitor would need to purchase an Extra Banquet ticket if wishing to attend the Awards Banquet.

    • 13 Sep 2021
    • 7:00 PM - 9:00 PM (CDT)
    • Gulf Shores State Park Pier

    Star Gazing at the Pier (7-9pm)

    Meet at the foot of the Pier for a guided exploration of the sky, stars, planets, and constellations.

    Weather dependent.

    $30 per person

    • 15 Sep 2021
    • 8:15 AM - 11:00 AM (CDT)
    • Gulf State Park, Gulf Shores, Alabama

    Wednesday Morning Nature Tour Options (please choose only one activity beyond the iNaturalist program):

    iNaturalist Program (8:15-9am): A free presentation which teaches the history and use of the iNaturalist App to assist in identifying and documenting the flora and fauna found on outdoor adventures. Once students have a basic understanding and hands-on training, they will be equipped for deeper discovery as they engage in self-guided walks or their selected activities in the Gulf State Park.

    Guided Beach Walk at the Pier (9-11am):  Meet at bronze sea turtle at the Gulf State Park Fishing Pier to learn all about our coastal ecosystem.  Then, meander along the shore, with our guide, looking for shells and learn about some of the local sea life found in the Gulf of Mexico. $30 per person.

    Guided Willet Walk (9-11am): Are you interested in learning about our local shorebirds?  Have you ever wondered what they were called?  Or what they were eating?  Join our park guide at the Gulf State Park Fishing Pier to discover and observe several native shorebirds along Alabama’s Gulf coast.
    $30 per person.

    Guided Nature Walk on Premier BackcountryTrail (9-11am):  Meet our park guide at the trail head of either the Gulf Oak Ridge or Gopher Tortoise Trail (transportation or bikes needed to get to trail head) and explore the trails in Gulf State Park. The Naturalist Guide will select from one of the two noted hikes based on heightened activity along the trails due to weather for both flora and fauna (ex: Gulf Oak Ridge is shaded with evergreen forests while Gopher Tortoise Trail is sand shrub).  Each offers unique flora and fauna and dependent upon weather leading up to the time of your visit will offer differing experiences. Binoculars recommended for enhanced viewing. $30 per person

    Guided Kayaking Tour (9-10 or 9-11am): Launch from Lake Shelby for a one hour guided kayaking tour to explore the basics of kayaking and enjoy a short trip around the Lake Shelby. Based on availability and fees apply.

    1 hour = $65 per person

    2 hour = $90 per person

    • 15 Sep 2021
    • 6:00 PM - 8:00 PM (MDT)
    • The Lodge at Gulf State Park, Gulfview Ballroom I

    A full meeting registration includes an invitation to the closing reception and awards banquet dinner for the registrant.  You are welcome to bring your partner, family or friends to the reception and banquet dinner, but you will need to purchase an extra ticket.

    Also, if you have registered for only a one-day pass or as an exhibitor, you will need to purchase a banquet ticket separate from your registration if you would like to attend.

    We believe that we have selected a menu to accommodate most diet preferences and restrictions however, if you have particular needs not addressed, please let us know.

Society of Nematologists

 P.O. Box 190

Mesilla Park, New Mexico 88047


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