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Abstract Submission

**Deadline: June 30, 2021**

Extended to July 7, 2021

  • Abstracts received after the deadline will not be accepted.

    SUBMISSION OF ABSTRACTS AND GUIDELINES FOR ORAL & POSTER PRESENTATIONS AND STUDENT COMPETITIONS

    • GENERAL INSTRUCTIONS

    1. Abstracts and payment must be received by the deadline (July 7th, 2021) via the SON website, not emailed. Abstracts received after the published deadline will not be accepted.
    2. All abstracts, whether registered for in-person or virtual presentation, will be published in a program booklet that will be distributed at the meeting. This version is unedited; therefore, you are requested to have your abstract reviewed by two colleagues before submission.
    3. Abstracts for oral and poster presentations (both in-person and virtual) will also be published in the Journal of Nematology. This version is edited before it is accepted for publication. The abstract may be returned to the author for revision. 
    4. The $50.00 per abstract payment must accompany the abstract submission. Payment should be made by credit card during the website submission. However, if you would prefer to pay by check (payable to SON) or a bank transfer, this must be done before the abstract will be accepted.
    5. If a paper or poster is not presented at the meeting the abstract will not be published.
    6. Time for oral presentations = 12 minutes, plus 3 minutes for discussion.
    7. A computer and LCD projector will be available for oral presentations. A laptop and LCD projector will also be available in a preview room. Presenters should bring their talks prepared in Powerpoint or a Powerpoint-compatible format. All talks need to be preloaded before the beginning of the session.


    • ABSTRACT FORMATTING INSTRUCTIONS

    1. The abstract must be submitted as a MS Word document in 12-pt font (a Times font is preferred), single spaced, with left justified margins and right unjustified margins. PDF files will not be accepted. 
    2. TITLE OF THE ABSTRACT SHOULD BE IN ALL CAPITAL LETTERS.
    3. Include the full name of the first author (last name, first name).
    4. Additional authors should be listed by initials followed by surname.
    5. All authors should be listed using bold print.
    6. List author addresses immediately after the list of authors. Use superscript numbers to clarify authors and addresses.
    7. Start the abstract on the line following the line with the last author’s address.
    8. Indent the first line of the abstract 5 spaces.
    9. Scientific names should be italicized but omit taxonomic authorities and references.
    10. Abstracts are limited to 500 words including title authors and addresses.
    11. If you have any publication or formatting questions, please contact the JON Editor-in-Chief. Do not submit the abstract by email, contact the Editor-in-Chief with questions only: Ralf J. Sommer, ralf.sommer@tuebingen.mpg.de
    • Please use or review this Abstract Template for Formatting and Style: SON Abstract Template 2021


    • SUBMITTING YOUR ABSTRACT

      1. Your abstract will be limited to 500 words.
      2. Please format the title your abstract MS Word document file such: LastNameFirstName_SONCategory.doc
      3. Abstracts must be received with payment by the deadline via the SON website (not emailed) .
      4. Abstracts for all SON oral and poster presentations must be submitted via the SON Website's 2021 Abstract Submission Form.
      5. In order to complete submission, you will be asked for a $50 Abstract submission fee in order to cover publication costs in the Journal of Nematology.

    • INSTRUCTIONS FOR POSTER PRESENTATIONS (in-person)

      Each poster will be given a number and allotted a space 3′ high x 3′ wide (or 91 cm x 91 cm) (Portrait). The spaces will be numbered ahead of time so that you will know where to place your poster. Pushpins will be provided for mounting the poster.

      Indicate the title, and name(s) of author(s) at the top of your poster so that it may be identified easily; the lettering for this heading should be at least 1″ (30.5 cm or 72 points) high.

      As a general guideline, text and illustrations should be comfortably read from a distance of 3 to 4 feet (or 1 m), so make them large enough to be seen clearly. Charts, drawings, photographs and illustrations might well be similar to those used in making slides and more heavily drawn. Simple use of color can effectively add emphasis. Your poster should be printed on lightweight materials that could be supported by pushpins. Hand-lettered material is generally unsuitable for professional and effective poster presentation. Typed material should use the largest font possible, but at least 30 points in size. Illustrated materials should be kept simple. It also might be useful to have small copies of the poster for handouts.

      VIRTUAL POSTER PRESENTATION INSTRUCTIONS

    Virtual poster presenters will need to email Billy Crow (wtcr@ufl.edu) a poster (42x60 and 600dpi) in jpeg format and a < 5 minute high-quality digital audio recording (mp4 format) discussing the poster before September 1st.   
      These individual, pre-recorded presentations will be turned into a video presentation montage to be played during the in-person poster session. Each poster will come up on the screen for 5 minutes and the audio narration will play, then the video will move to the next poster. The video will play on a continuous loop during the wine and cheese poster session.


      The posters will also be made available for viewing on the SON website (no audio) to those who register for the meeting face to face or virtually. 


      • STUDENT COMPETITIONS

      • When you submit your abstract for the 2021 Society of Nematologists Annual Meeting in Gulf Shores, you will have the opportunity to sign up for one of two student competitions (students may not enter both competitions) in the Category selections.
      • Traditional Oral Competition – $250 first place, $100 second place.
        • 12-minute presentation + 3 minutes for questions
      • Three Minute Thesis Competition – $250 first place, $100 second place.
        • 3-minute presentation + 1 minute for questions

         The Traditional Competition will be limited to 12 students. If more than 12 students sign up, the abstracts will be used to select the 12 students.

         The abstracts will be judged on quality of writing and science. Students who are not able to be in the Traditional Competition will be given a

         choice to present in the Three Minute Thesis Competition or in a regular session.



        Society of Nematologists

         P.O. Box 190

        Mesilla Park, New Mexico 88047


        societyofnematologists@gmail.com

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